|Executive Division||Policy Division||Finance Division||Corporate Affairs Division||Management Division||Intelligence Division||FORCE Capabilityand Development|
ABOUT THE EXECUTIVE DIVISION:
The Executive Program is made up of six activity areas; Office of the Secretary, Deputy Secretary’s Office, the Contract Office, the Public Relation’s Office, the Legal Office and the Audit’s Office.
ROLES AND RESPONSIBILITIES:
The Executive program’s main activities are:
• Oversight of the roles and responsibilities of the PNGDF and the DoD
• Realignment of DoD to the PNGDF
• Management of Overseas Missions
• Support to the PNGDF in nation building tasks including the National Election
• Addressing debt reduction.
ROLES AND RESPONSIBILITIES
The Policy program’s main activities are
• To make policy and plan PNGDO’s aims.
• To plan intelligence.
• To plan and make legislation and make policy on public relations.
• Reviewing bilateral and multilateral agreements and UN deployment-Observer status.
• National Building concept (Military aid to civil power).
ABOUT FINANCE DIVISION:
Budget Branch provides advice to all Divisional Heads making sure that the annual appropriation for each program is spent accordingly as planned. This Section is in close contact with the Departments of Treasury, Finance, Planning and Monitoring, and provides annual budget submissions in the middle of every year, for the following year. In short, the Budget Section brings in the money for PNGDO and controls how the money is spent, year-in, year-out.
• To ensure that the planned operational, financial capability of PNGDO is sufficient for each financial year.
• To ensure that activity managers must submit their expenditure plan for the following year before December ends.
• To ensure that all relevant information provided by especially, activity managers are accurate and not just estimates.
• Provision of vital financial information to all activity managers via internal budget circulars, and advice of any response needed and the associated penalties.
• Assist in any way that is budget related for an efficient Papua New Guinea Defense Organization (PNGDO).
Finance Division is headed by the First Assistant Secretary of Finance. It is one of the DOD programs/divisions that is headed by the Chief Accounting Officer, the Secretary. Budget Branch supports a staff strength of 3 personnel. Office of FAS Finance has 3 staff, including the FAS. The Accounts Branch, however, has 18 staff, bringing the total to 24 staff under the Finance Division.
The Corporate Affairs Division within Department of Defence is viewed as a Division that facilitates the administration of PNG Defence Organization’s non-core activities which allows for PNGDO to conduct its core function. Corporate Affairs Division is made up of these following branches
• Area Administration
• Commercial Support Services
• DOD Office Services
• Defence Cataloguing Bureau
• Nursing Services
Role and Responsibilities
Role and responsibilities of the Division are;
• To ensure that Area Management Offices within PNGDO provide correct administrative and financial support to Unit and provide feedback to HQPNGDF.
• To ensure that there is proper management of CSP contracts, leases and revenue generation.
• To undertake general administrative function of Department of Defence in procurement, asset management, maintenance and raising image profile of DOD.
• Coordinate database system ensuring PNGDO assets were properly maintain in Capital Assets Management System (CAMS).
• Free Health Care is provided to servicemen, servicewoman and the surrounding communities.
Corporate Affairs Division is a Division within Department of Defence, This Division is managed by First Assistant Secretary Grade 18. First Assistant Secretary administratively reports to Deputy Secretary for Defence. There are five supervisors and total staff ceiling of 178 as per organisational staff ceiling report.
Corporate Affairs Division Organisational Chart
The Human Resource Management Division is one of the six divisions in the Department of Defence. The division’s primary responsibility is to provide essential support services functions through the human resource management as well as technical support to the Defence Organization. It aims to achieve that through a motivated, committed, disciplined and united team of staff.
Roles and Responsibilities:
The Management Services program’s main responsibilities are:
• DoD restructuring, Provide Recruitment, training and Retirement services
• Efficient pay and remuneration service delivery
• Efficient restructuring and job description
• Reliable HR data storage and recording system.
• Managing efficient support services to the PNGDF through appropriate manpower recruitment.
The Human Resource Management Division is headed by a First Assistant Secretary at Grade 18 and assisted by an Assistant Secretary at Grade 16. Two managers head the civil and military salaries sections respectively. Other key offices within HRMD include Principal Advisor Organisation and Design, Industrial Relations Officer, GESI Policy Officer, Personnel Officer, Training Officer, Welfare Officer, Personnel Staff Development Officer and other support staff. There are currently about 40 staff in HRMD. The FAS HRMD directly comes under the Deputy Secretary for Defence but can also report directly to Secretary Defence as and when is necessary.
ABOUT INTELLIGENCE DIVISION:
Directorate of Strategic Intelligence Estimates (DSIE) is the civilian component of the Defence Intelligence Bureau. It was established in 1986 and embedded in DIB as the source of expertise in matter relating to Political, Sociality, Environmental, Technological and Legal (PESTEL).
Its aim is to provide the best information possible to the Minister for Defence, The Commander PNGDF and the Secretary DoD so there is good guidance in delivery of Intelligence products. Our information are sourced from a range of source both nationally, around the region and the globe and are transformed into reliavle and inclusive insights that help defend our territory.
We also provide expert advice to support whole of Defence Force strategies and to be aware of the surrounding environment. Our work is enhanced through collaboration with stake holders like the National Intelligence Organisation (NIO), National Crimes Intelligence Unit (NCIU) and other local intelligence organisations like Customs, National Fisheries Authority (NFA) and provide. Through working in partnership with those organisations, we provide relevant assessments so that proper guidance is available for the decision process.
ROLES AND RESPONSIBILITIES:
• Network with Government and other Agencies
• Collection and management-guide the process of information gathering
• Combat Intelligence-Providing accurate timely assessment reports.
ABOUT FORCE CAPABILITY AND DEVELOPMENT DIVISION:
Force Capability and Development Division (FCD) executes Procurements on behalf of the Defence Organisation. FCD is responsible for contractual planning, tender development, CSTB submissions, contract management and policy assessment of all capability proposals in accordance with the PNGDO supply and tender procurement process.
FCD was established to administer the Capital Funds within these respective values;
• Minor Contracts
K50, 000.00 – K500, 000.00
• Major Contract
K500, 000.00 – K10 million
ROLES AND RESPONSIBILITIES
• Enhance PNGDF to achieve core priorities of the Agevairu Soldier Model and 2013 Defence White Paper
• Ensure Public Finance Management Act, Section 39, Supply and Tender procedures and PNGDO Procurement Handbook are complied.
- Achieve value for money
- Works in consultation with Plans Branch
• Prepare and compile Tender documents
• Advice or liaise with sponsor directorates in drafting project requirements, specification, negotiation or managing contracts or projects,
• Liaise with line agencies on Defence contracts as;
- Finance Department
- Central Supply and Tenders Board
- State Solicitors Office
• Facilitate payments and project status with Project Managers and advice Ministers, Secretary, Commander PNGDF and DTEC members accordingly.